How to store your files safely in a Vienna storage unit

Statutory retention period for files

Austrian law requires all business records to be kept for between five and 20 years, depending on their content. In addition to this statutory retention requirement, which also helps strengthen your position in the event of a legal dispute, there is plenty of other paperwork. Even regardless of legal retention periods, large volumes of files accumulate over time, especially for companies dealing with many clients. Naturally, you want to store them responsibly so you can access undamaged business documents in an emergency. To ensure this, security is the top priority.

Optimal conditions of a storage unit for files

In theory, files can be stored in almost any storage space – but simply dumping them in the cellar has little to do with safely storing important documents. File storage should be examined very closely. Are the storage units well insulated, dry and equipped with alarm systems? You should ensure that environmental factors and accidents pose as little risk as possible. Our affordable storage units in Vienna are weatherproof and fully secured – providing optimal storage conditions.

Confidentiality and security when storing files in Vienna

In addition to the physical characteristics of the file archive, another type of security plays a key role. You should always know who has access to your business documents and protect them as best as possible against unauthorized access. A room in an office building to which virtually anyone can gain access is clearly unsuitable. Ideally, your file storage is secured with a digital code and a camera, just like in our affordable storage units in Vienna. In addition, we have security on site – at the slightest irregularity, a security patrol is there within minutes.

How much space is needed for file storage in Vienna?

Of course, this question cannot be answered without knowing your individual volume of files. As a rule, however, a lever-arch file is about eight centimetres wide. You can therefore easily calculate for yourself how many metres of storage space and shelf space you require. By the way, you can also keep your files in special security containers to minimise any potential risk even further. Although this involves additional costs, they also make transport easier, as they usually have wheels and are easy to move. The weight of numerous files should not be underestimated! They usually have a volume of between 75 and 660 litres, offering space for ten to 80 files.

Store files at Selfstorage Vienna without hassle

If you are convinced that storing files on your business premises does not meet the necessary requirements and you would therefore like to store them in an affordable storage unit in Vienna, you have come to the right place. We not only offer completely secure and optimal storage conditions, but on request we can even collect your entire file stock, set up the shelving and pack everything according to your instructions. Should you occasionally need one of your stored folders, one of our employees can conveniently deliver it straight to your office. That way, you no longer have to worry about storing your files properly and can invest your valuable time in the important tasks that drive your business forward.